> ## Documentation Index > Fetch the complete documentation index at: https://docs.hiveku.com/llms.txt > Use this file to discover all available pages before exploring further. # Take a Test Booking and Manage Your Bookings > Book a meeting on your own booking page as a guest would, then find it in Bookings, move it to another time and cancel it Before you send people to your booking page, book a meeting on it yourself. You'll see exactly what your guests see, and you'll have a booking to practise on in **Bookings**, where you look after every meeting people book with you. This guide books Northwind's Wholesale tasting call as a made-up guest, Riley Sample, moves it a day later, and cancels it. > [!TIP] > > Book with an email address you can read, so you also see the confirmation email your guests get. ## Book a test meeting **1. Open your booking page** Click **Calendar** in the left rail. Under **Your booking page** at the bottom of the Calendar menu, click the open-in-new-tab icon next to **Copy link**. On the booking page, click **Choose a time** on the meeting you want to test. **2. Pick a day and a time** Days with a dot under them have open times. Click a day, click a time, then click **Next** next to it. Times show in the guest's time zone, which they can change under **Time zone**. ![Wholesale tasting call with Jamie Holloway, 30 min, Phone call, Pacific Time; the October 2026 calendar with Wednesday 28 selected, outlined; Time zone (GMT-07:00) Los Angeles; and the times for Wednesday, Oct 28, with 10:00 AM outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-01-pick-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=5d941fde355efd3e4cd3ef5cac59b8e3) Wednesday at 10:00 AM **3. Fill in your details** **Your meeting** sums up what you picked, with **Change** to go back. Fill in your name and email. For a phone call, the guest also gives the number to call. ![Your details: Your meeting, Wholesale tasting call, Wednesday, October 28, 2026, 10:00 AM to 10:30 AM Pacific Time, 30 min, Phone call, with Change; and, outlined, Your name Riley Sample, Email, We'll send the confirmation here, and Phone number (503) 555-0142, The host will call you on this number](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-02-details-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=c1f0297be45c6de80e2471994645fd10) The guest's details Answer any questions the meeting asks, then click **Confirm booking**. ![Anything that will help prepare for the meeting?, Docs test booking from Hiveku. Please ignore.; How many pounds of coffee does your cafe use a week?, A rough guess is fine, with 20 to 50 lb chosen, outlined; and Confirm booking, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-03-confirm-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=ec7cbe37f1fabb866c3341065e945d95) A question from the meeting type, then Confirm booking **4. See what your guest sees** The page reads **You're booked** and an email confirmation goes to the guest. Guests can add the meeting to their calendar, and **Reschedule** or **cancel** it themselves from this page or from the email. ![You're booked. We emailed a confirmation to the guest. What: Wholesale tasting call; When: Wednesday, October 28, 2026, 10:00 AM to 10:30 AM Pacific Time; Where: Phone call, We'll call you at (503) 555-0142; Who: Jamie Holloway; Add to calendar: Google, Outlook, Apple .ics; and Need to make a change? Reschedule or cancel, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-04-booked-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=d57beb53e3291c7715946d67cd289827) Booked ## Find the booking in Hiveku Click **Calendar** in the left rail, then **Bookings**. **Upcoming** lists the meetings still to come, grouped by day, with tabs for **Past**, **Cancelled**, **No-show** and **All**. Search by name or email, or narrow the list by meeting type, host or date. Times show in your own time zone: Northwind's 10:00 AM Pacific booking reads 12:00 PM CDT for someone in Chicago. ![Bookings with the tabs Upcoming 1, Past 0, Cancelled 0, No-show 0 and All 1; search and the filters All meeting types, Everyone and Any date; and the row Wed, Oct 28, 12:00 to 12:30 PM CDT, Wholesale tasting call, Phone call, guest Riley Sample, host, Upcoming, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-05-list-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=951e9e03a34006e61f87374ee3aa3a70) The test booking, upcoming Every guest is added to your CRM **Contacts** if they aren't there already. Click **...** at the end of a row for what you can do with the booking. ![The booking's menu: View details, outlined, Email guest, Open CRM contact, Copy reschedule link, Copy cancel link, Mark as no-show (greyed out) and Cancel booking, with You can mark a no-show once the meeting has started](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-06-menu-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=b6c302ea0ce3d33c48bef08a28357b53) What you can do with a booking **View details** opens the booking: the time in your time zone and the guest's, how to reach them, their answers, where the meeting happens, and **Team notes** that only your team sees. **Activity** at the bottom lists when it was booked and every change since. ![Wholesale tasting call with Riley Sample, Upcoming, Wed, Oct 28, 12:00 to 12:30 PM CDT, 10:00 to 10:30 AM PDT in Los Angeles for Riley; Copy reschedule link, outlined, Email guest, the more button, outlined, and Full page; Guest Riley Sample with phone (503) 555-0142, Los Angeles time and Open CRM contact; Answers; Location, Phone call, You call Riley on (503) 555-0142; and Team notes](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-07-details-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=da034adbf0073122327b9b008f98d436) The booking's details ## Move a booking to another time Your guest picks the new time. Click **Copy reschedule link** and send it to them, or use **...** > **Email reschedule link** to have Hiveku email it. Guests who want to move a meeting themselves use **Reschedule** in their confirmation. The link opens your booking page with the current time at the top. The current time stays booked until the guest confirms a new one. ![Currently: Wednesday, October 28, 2026, 10:00 AM PDT. Pick a new time below. Your current time stays booked until you confirm., outlined; the calendar with Thursday 29 selected; and 10:00 AM with Next, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-08-reschedule-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=6de75d35a9e94829ad676e4dd5b3f8b3) The guest picks a new time They click **Next**, add a reason if they like, and click **Confirm new time**. ![Confirm the new time: New time, Wholesale tasting call, Thursday, October 29, 2026, 10:00 AM to 10:30 AM Pacific Time; Replaces Wednesday, October 28, 2026, 10:00 AM to 10:30 AM PDT, outlined; Reason for rescheduling (optional); and Confirm new time, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-09-confirm-new-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=e9d69323ae5d047b43aeed13516aa2b2) Confirming the new time Hiveku emails the guest the new details, and the booking's **Activity** shows the move. ![Activity: Booked by Riley Sample, Oct 24, 2026, 4:33 PM; and Rescheduled, Was Oct 28, 2026, 12:00 PM, Oct 24, 2026, 4:38 PM, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-10-activity-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=6b5ee7877f14e026f3641fa1665036b2) Rescheduled ## Cancel a booking **1. Click Cancel booking** Click **...** on the booking, then **Cancel booking**. **2. Tell the guest why** Type a **Reason** if you like: the guest sees it. Leave **Email** and the guest's name switched on to send them a cancellation email and withdraw the calendar invite. Then click **Cancel booking**. ![Cancel booking with Riley Sample? Wholesale tasting call, Thu, Oct 29, 12:00 to 12:30 PM CDT; Reason (shared with the guest): Sorry, we need to move this. We will send you a new time.; Email Riley, on, They get a cancellation email and the calendar invite is withdrawn; Keep booking, and Cancel booking, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-11-cancel-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=ce32457a457cf74639efb9f06ad7c7e7) Cancelling with a reason The booking moves to the **Cancelled** tab, and its time opens up again on your booking page. ![Bookings with the Cancelled 1 tab, outlined; the row Thu, Oct 29, 12:00 to 12:30 PM CDT, Wholesale tasting call, Riley Sample, and Cancelled, outlined](https://mintcdn.com/locusdigital/eOwclGF0hdPUjeT7/images/how-tos/calendar/mb-12-cancelled-closeup.webp?fit=max\&auto=format\&n=eOwclGF0hdPUjeT7\&q=85\&s=b07ac243e442861376b23fedf498a440) Cancelled ## Good to know * **No-shows.** Once a meeting has started, **...** > **Mark as no-show** moves it to the **No-show** tab. * **When guests can still change it.** Guests can reschedule or cancel up to a cut-off you set under **After booking** > **Changes by guests** in the meeting type. See [Create a Meeting Type People Can Book](https://docs.hiveku.com/how-tos/calendar/meeting-type.md). * **Reminders.** Guests get reminder emails 1 day and 1 hour before, unless you change them under the meeting type's **Notifications**. * **Tidy up after a test.** A test booking adds its guest to your CRM **Contacts**. To remove them, open the contact, click **...** next to **Edit**, then **Delete contact**. * **Your booking page.** To change what guests see on it, see [Set Up Your Booking Page](https://docs.hiveku.com/how-tos/calendar/booking-page.md). This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.