> ## Documentation Index
> Fetch the complete documentation index at: https://docs.hiveku.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Track Time Off and Approve Requests

> Record a time-off request for someone on your team, approve or deny it, and see how many hours each person has left

**Time off** keeps track of vacation and other leave: who asked for which days, what you approved, and how many hours each person has left. Hours build up by themselves through the year from the policies you set.

This guide books a day of vacation for Priya, one of Northwind's baristas, and approves it.

## Open Time off

Click **Commerce** in the left rail. In the list on the left, under **Payroll**, click **Time off**.

## Record a request

Under **Request time off**, pick the **Member** and the **Policy**, such as **Vacation**, the **Start** and **End** days, and the number of **Hours**. Click **Request**.

![Request time off: Member Priya Desai, Policy Vacation, Start 12/24/2026, End 12/24/2026, Hours 8, outlined, and Request](https://mintcdn.com/locusdigital/1IdI8NSR06MCDP8t/images/how-tos/commerce/to-01-request-closeup.webp?fit=max\&auto=format\&n=1IdI8NSR06MCDP8t\&q=85\&s=cafc7ecd8eaa92272161655ebf13bcbe)

A day off for Priya

Team members who sign in to Hiveku ask for their own time off from **My pay**, and their requests land here the same way.

## Approve or deny it

The request appears under **Requests**, marked **Pending**. Click **Approve** or **Deny**.

![Requests: Priya Desai, Vacation, Dec 24, 2026, 8:00, Pending, with Approve outlined, Deny and Cancel; and pending requests from Marcus Webb and Ana Ruiz](https://mintcdn.com/locusdigital/1IdI8NSR06MCDP8t/images/how-tos/commerce/to-02-requests-closeup.webp?fit=max\&auto=format\&n=1IdI8NSR06MCDP8t\&q=85\&s=ed491717f998843cf731cae28ac1f78a)

Pending, with Approve

Once approved, the hours come off the person's balance. **Balances** shows, for each person and policy, the hours **Earned** so far this year, **Used** and **Left**. Hours waiting on a decision show as **pending**.

![Priya Desai's request now Approved, outlined; and Balances 2026 with Priya Desai, Vacation, Earned 34:11, Used 8:00, Left 26:11, outlined](https://mintcdn.com/locusdigital/1IdI8NSR06MCDP8t/images/how-tos/commerce/to-03-balances-closeup.webp?fit=max\&auto=format\&n=1IdI8NSR06MCDP8t\&q=85\&s=e10215b95a42c45c1ef3cb795afbe985)

Approved, and Priya's balance

## Good to know

* **Change of plans?** **Cancel** on an approved request gives the hours back.
* **Set up a policy** under **Policies**: a name, the hours a person earns each year, the most they can build up, and how many carry into next year. Leave the yearly hours blank for leave you grant by hand.
* **Give someone extra hours** with **Grant hours to** under **Balances**.
* **Paid time off in payroll:** see [Run Payroll for Your Team](https://docs.hiveku.com/how-tos/commerce/run-payroll.md).


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