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Availability is the set of rules that decide when people can book you. Hiveku combines your weekly hours, your date-specific hours (days off or different hours on a date) and the busy times on your connected calendars, so it offers only times you’re actually free. Set it under Calendar, Availability. Meeting types use these hours unless they set their own.
New to this? Follow Set Your Weekly Hours and Days Off, a step-by-step walkthrough with screenshots.

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What goes into “available”?

A slot is offered to the booker only if all of these are true:
  1. It falls inside your weekly hours for that day
  2. A date-specific entry doesn’t take that date off or change its hours
  3. It doesn’t clash with a busy time on a conflict calendar
  4. It is after your minimum notice and inside your booking window
  5. The daily limit hasn’t been reached
  6. Buffer time before and after fits cleanly
Availability is checked in real time when the booking page loads. Add a vacation day at 9 AM and the slot disappears for new bookers immediately.

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Work hours

Set the hours you’re available for meetings on each weekday. A new account starts at 9:00 AM to 5:00 PM, Monday to Friday.
1

Pick your time zone

Under Time zone, pick the zone your hours are read in. Guests see the times in their own time zone.
2

Set hours per weekday

Switch each day on or off, then pick its start and end times. Add hours adds a second range on the same day, and Copy puts one day’s hours on other days.
3

Save

Save your changes from the bar that appears. The new hours apply to bookings made from then on; existing bookings stay.
To keep lunch free, give the day two ranges, such as 9:00 AM to 12:00 PM and 1:00 PM to 5:00 PM.

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Date-specific hours

Under Date-specific hours, click Add dates to take days off or work different hours on particular dates:
  • Vacation and holidays: whole days off.
  • Short days: different hours on one date, such as a morning only.
  • Extra days: hours on a day you’re normally off.
A day off doesn’t cancel bookings already made for that day. Cancel them yourself from Bookings.

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Conflict calendars

Connect your calendar under Calendar, Calendars. Busy times on it block bookings, so guests can’t book over your other meetings, and every new booking is added to it with its meeting link. With no calendar connected, guests can book over anything that isn’t in Hiveku.
See Connect Google Calendar.
Each teammate connects their own calendar. Until they do, round-robin bookings can’t see when they’re busy.

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Scheduling defaults

Under Scheduling defaults, four settings apply to every meeting type that doesn’t set its own:
  • Minimum notice: how soon before a meeting guests can still book it. Four hours to start with.
  • Booking window: how far ahead guests can book. 60 days to start with; leave it empty for up to a year.
  • Daily limit: the most meetings in a day, across all meeting types.
  • Start times every: the gap between the start times guests see. The meeting’s length to start with, so a 30-minute meeting is offered at 9:00, 9:30, 10:00; pick a shorter gap, such as 15 minutes, for more choice.

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Time zone behavior

Your hours are read in your time zone and shown to each guest in theirs. If you’re in New York and set 9 AM to 5 PM, a guest in San Francisco sees 6 AM to 2 PM. Daylight saving time is handled for you. If your browser is in a different time zone, the page says so.
When you travel, your hours stay in the time zone you picked. To work different hours for a while, change the time zone or add date-specific hours.

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Troubleshooting

Check your connection under Calendar, Calendars, and reconnect it if it has expired. Also check Minimum notice: a 24-hour minimum hides today entirely.
Make sure the calendar you keep your other meetings on is connected under Calendar, Calendars. Without one, guests can book over meetings Hiveku doesn’t know about.
Change it under Time zone on the Availability page. Bookings already made keep their time; only the times offered from then on change.

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Next steps

Meeting types

Define what bookers can schedule.

Team calendars

Apply availability rules across multiple users.