Meeting Types - Hiveku Builder

A meeting type is a reusable template for the meetings you take — duration, location, buffer time, intake questions, and which calendar(s) to book against. Most accounts have between three and ten: an intro call, a demo, a strategy session, an interview slot, an office-hours block. Define them once in /dashboard/calendar/ under the Meeting Types tab and your booking page will offer them to the booker.

New to this? Follow Create a Meeting Type People Can Book, a step-by-step walkthrough with screenshots.

Anatomy of a meeting type

Title and description

What the booker sees on your public page — “30-Minute Demo”, “Free Strategy Call”.

Duration

Pre-set to 15, 30, 45, or 60 minutes. Custom durations supported up to 8 hours.

Location

Hiveku Meet, Google Meet, Microsoft Teams, Zoom, phone call, in person, or custom.

Buffer time

Padding before and/or after each meeting. No back-to-backs.

Intake questions

Custom fields the booker fills in — name, email, company, “what brings you here?”.

Daily limits

Cap the number of bookings per day for this type to protect your time.

Create a meeting type

Open Meeting Types

From /dashboard/calendar/, click the Meeting Types tab and select New meeting type.

Name and describe it

Title shows up on your public page. The description appears under the title — keep it short and clear about what the booker can expect.

Pick a duration

Choose a preset (15/30/45/60 min) or set a custom length.

Set the location

See the location options below. Hiveku Meet, Google Meet and Microsoft Teams make a link for each booking; for Zoom, paste your meeting link.

Configure buffers and limits

Add buffer time before/after, set a max bookings per day, or leave both off.

Add intake questions

Default fields are name and email. Add custom questions for context you need before the call.

Save and share

Your meeting type now appears on your public booking page with its own direct link.

Location options

The default for new meeting types. Each booking gets its own Hiveku Meet video room, with nothing to connect: the link is in the confirmation email and the calendar invite.

Buffer time

Buffer time prevents back-to-back bookings and gives you a breather between calls.

Buffers apply on top of meeting duration. A 30-minute meeting with a 15-minute after-buffer effectively occupies 45 minutes on your calendar.

Setting	Use case
Before only (5–15 min)	Demo prep, glance at the deal in CRM
After only (10–15 min)	Notes, send a follow-up, decompress
Before and after	High-stakes sales calls, executive meetings
None	Office hours, casual chats

Intake questions

Custom questions live on the booking form. They’re stored on the booking record and pushed to the matching CRM contact, where the AI Sales Co-pilot can read them. Common patterns:

What brings you here today? (long text) — pre-call context
Company size (dropdown: 1-10, 11-50, 51-200, 201+) — qualification
Phone number (phone) — required when location is “Phone”
Anything we should know? (long text) — accommodations, technical needs

Don’t ask for sensitive data in intake questions — booking forms are not the right place for SSNs, payment info, or health records. Use a follow-up form via Forms for that and link to it from your confirmation email.

Daily limits

Cap the number of bookings per day for a single meeting type. Useful when:

You only want to take 3 demos per day so the rest of your time stays open
You offer a paid coaching slot you don’t want oversubscribed
A new product walkthrough is in beta and you need a small cohort

The limit applies per day, per meeting type. If you have multiple meeting types, you can mix limits — for example, 3 demos AND 2 strategy calls per day.

Routing meeting types to specific people

Meeting types belong to a single user by default. To route a meeting type to a team — round-robin among reps, or any-available — use Team Calendars.

API

Manage meeting types programmatically:

# List all meeting types on your account
curl https://api.hiveku.com/api/calendar/meeting-types \
  -H "Authorization: Bearer hk_live_xxx"

# Create a new meeting type
curl -X POST https://api.hiveku.com/api/calendar/meeting-types \
  -H "Authorization: Bearer hk_live_xxx" \
  -H "Content-Type: application/json" \
  -d '{
    "title": "30-Minute Demo",
    "duration_minutes": 30,
    "location_type": "google_meet",
    "buffer_before_minutes": 0,
    "buffer_after_minutes": 15,
    "max_per_day": 3
  }'

Troubleshooting

A booking has no meeting link

Google Meet needs a connected Google calendar (Connect Google Calendar) and Teams a connected Outlook calendar (Connect Outlook); reconnect if the connection expired. Zoom uses the link pasted on the meeting type, so check it is there. Hiveku Meet always makes a link.

Bookers see no available times

Most often this is an availability issue, not a meeting type issue. Check Availability and confirm your work hours, time zone, and blackout dates allow at least some slots in the next 30 days.

Buffer feels like it's eating my whole day

Trim the buffer or set it on one side only. Most teams use 5–10 minutes after the meeting and zero before.

​Anatomy of a meeting type

Title and description

Duration

Location

Buffer time

Intake questions

Daily limits

​Create a meeting type

​Location options

​Buffer time

​Intake questions

​Daily limits

​Routing meeting types to specific people

​API

​Troubleshooting

​Next steps

Availability

Automations

Anatomy of a meeting type

Create a meeting type

Location options

Buffer time

Intake questions

Daily limits

Routing meeting types to specific people

API

Troubleshooting

Next steps