Skip to main content
When someone else should read a post before it goes out, send it to review. Your owners and admins are told it is waiting, and a teammate who can edit posts approves it or sends it back to draft. The teammate who created the post in Hiveku (not the author named on its byline) cannot approve it while someone else on the team could. This guide sends Northwind’s draft “Kenya Nyeri: Roasting a Bright Coffee Gently” to review, shows what its writer sees, adds a comment asking for changes, and returns it to draft. Northwind’s other approver is its owner, Jamie Holloway, so the approver’s side is described in words.

​
Send the post to review

1

Open the post

In the left rail, click Marketing, then the Content Management card. On the Posts tab, click the post.
The Posts tab with the Origin Stories Draft Kenya Nyeri: Roasting a Bright Coffee Gently, by Marisol Vance, outlined

The draft on the Posts tab

2

Click Send to review

In the Status section on the right, click Send to review.
The Status section with the Draft badge, the Send to review button outlined, Archive and Schedule

Send to review, under Status

The badge at the top now reads In review.
The post's title with the In review badge and the grayed-out Approve button, both outlined

In review

​
Who is told

Your account’s owners and admins get a notification in the bell at the bottom of the left rail, and on their phone if they use the Hiveku app. It says who sent which post, in the form Name sent “Post title” for review, with Open it to approve it or return it to draft. They also get an email if their notification settings send them one.
  • The writer, and whoever sent the post to review, are not told.
  • If no owner or admin is left to tell, the teammates who can approve the post are told instead.
  • To stop these notices, each person turns off Tasks in Settings > Notifications; that also stops their other task notices.

​
Approve it

Anyone who can edit posts can approve one: owners, admins, and teammates whose role lets them edit posts. They open the post and click Approve at the top. The badge changes to Approved, and the post is ready for Publish. The teammate who created the post cannot approve it while someone else on the team could. For them, Approve is grayed out, pointing at it shows who can approve, and the Status section says so too. A writer who is the only person who could approve may approve it.
The Status section with the In review badge, Publish, Return to draft, Archive and Schedule, and the outlined line Waiting on a reviewer. You wrote this post, so someone else on your team has to approve it: Jamie Holloway. Approving marks it ready to publish.

What the writer sees while it waits

​
Talk it through in comments

1

Open Collaboration

Click … at the top right of the post, then Collaboration.
2

Add a comment

On the Comments tab, write in Add a comment… and click Post Comment. Everyone who opens the post sees it, with its writer and time.
Collaboration with the Comments (1) tab outlined, and the outlined comment from Jamie Holloway: Lovely piece. Before it goes out, please name the washing station and add the brew ratio we use for the pour-over.

A comment asking for two changes

​
Send it back for changes

1

Click Return to draft

In the Status section, click Return to draft.
The Status section with the In review badge and the Return to draft button outlined

Return to draft

2

Make the changes, then send it again

The post is a Draft again. The writer makes the changes and clicks Send to review again, and the owners and admins are told again.
The Status section with the Draft badge outlined, and Send to review, Archive and Schedule

Back to Draft

​
Good to know

  • Scheduled posts wait. A post you schedule while it is in review goes live only once it is approved: at its time, or within a few minutes of the approval if that time has passed. See Schedule a Post.
  • Review does not lock the post. While it is in review, Publish is still in the Status section for anyone who can publish, so the review works when your team waits for Approve.
  • Comments stay with the post after it is approved or returned to draft.
  • More: Write and Publish a Blog Post and Have the AI Write a Blog Post.